Legals
Communication and Engagement Director: Stine Hansen
stine.hansen@institutlouisbachelier.org
Publications Director: Jean-Michel BEACCO
CPPAP number (Joint Committee for Publications and Press Agencies): 0616 W 92368
SIREN number: 508 151 735
Institut Louis Bachelier
Palais Brongniart
28 Place de la Bourse
75002 Paris
Tel: 01 73 01 93 40
Fax: 01 73 01 93 28
Email: contact@institutlouisbachelier.org
Law n ° 78-17 of 6 January, 1978 relating to data processing, files and freedoms
The information collected is needed for your membership. This information is digitally processed and made available to the association’s secretariat. In application of articles 39 and in accordance with the law of 6 January 1978 as amended, you have the right to access and correct information concerning you.
Requests to access or delete your personal data
If you wish to exercise your right of access and be informed about your personal data stored by insitutlouisbachelier.org or if you wish this data to be deleted, please log in to your account or send an e-mail to: contact@institutlouisbachelier.org.
We will process your request within one month, in accordance with the regulations. For more information about the procedure and what should be communicated to us, please visit the CNIL website: https://www.cnil.fr/.
Hosting:
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VAT number: FR 22 424 761 419
Headquarters: 2 rue Kellermann – 59100 Roubaix – France.
Risks Forum Privacy Policy
INTRODUCTION
Within the framework of its funding, developing and promoting research of excellence in economics and finance, the Institut Louis Bachelier is required to process personal data, i.e. data that can identify you. For example, data will be collected when you fill in a registration form for a newsletter or when you register for an event we are organizing. To ensure the highest level of data protection, we have adopted binding corporate rules for the collection, storage and processing of such data. In any case, your individual rights will always take precedence over our legitimate interest, and we will never use your data for commercial purposes against your wishes. The Institut Louis Bachelier is committed to protecting the privacy of its users in accordance with legal requirements, in particular Law n° 78-17 of 6 January 1978 as amended (known as the “Informatique et Libertés” law) – and any legislation or directive that may supplement or replace it – and European Regulation 2016/679 on the protection of personal data (RGPD).
Your personal data collected by Vodalys, subcontractor of the 15th edition of the Financial Risks International Forum, on behalf of the Institut Louis Bachelier, in order to organise your participation in this event, will be processed exclusively for this event.
In
accordance with the General Data Protection Regulation (RGPD)
n°2016/679 and the amended Data Protection Act, you have the
right to access, rectify and delete your data.
WHO IS THE DATA CONTROLLER?
The
legal entity responsible for the data processing referred to in this
document is the Institut Louis Bachelier, a non-profit association
under the law of 1901, registered with the Paris Trade and Companies
Register under no. 508 151 735. Its registered office is at Palais
Brongniart, 28 Place de la Bourse 75002 Paris, France, and its legal
representative is Mr André Lévy-Lang, President.
IMPORTANT
Throughout this document, all references to the Institut Louis Bachelier concern the Louis Bachelier Group as a whole, comprising the Institut Louis Bachelier and its two research foundations, namely the Risk Foundation and the Europlace Institute of Finance.
The Risk Foundation is a foundation recognised as being in the public interest (FRUP) and registered with the Paris Trade and Companies Register under no. 504 136 920. Its registered office is at Palais Brongniart, 28 Place de la Bourse 75002 Paris, France, and its legal representative is Jean-Michel Beacco, Chairman of the Management Board.
The Europlace Institute of Finance is a foundation recognised as being in the public interest (FRUP), registered with the Paris Trade and Companies Register under no. 484 032 594. Its registered office is at Palais Brongniart, 28 Place de la Bourse, 75002 Paris, France, and its legal representative is Didier Valet, President.
WHAT DATA DO WE COLLECT ABOUT
YOU AND UNDER WHAT CIRCUMSTANCES DO WE COLLECT IT?
Data that you provide us when creating an account
During the creation of account on Vodalys, our subcontractor of the 15th edition of the Financial Risks International Forum, we may you ask to provide us with information about yourself.
The following data is required in particular:
First name & Last name
Organization
Function
Day
of attendance of the event
Cookie data
Cookies may be used on our websites and subcontractor plateforme Vodalys. Cookies are small files that are stored on the user’s computer, or any electronic communication device used when browsing our websites. These files allow the exchange of status information between the website and the user’s browser.
However, we would draw your attention to the fact that if you set your browser to refuse cookies from the Institut Louis Bachelier, certain functions or pages of the website may be difficult to access or maybe even be inaccessible.
We do not collect any data automatically by means other than those presented in this document.
USE OF THE DATA
“Web analytics” data is collected anonymously (by recording anonymous IP addresses) by Google Analytics and enables us to measure the audience of our websites, consultations, and possible errors to constantly improve the user experience. This data is used by the Institut Louis Bachelier, which is responsible for processing the data, and will never be transferred to a third party or used for purposes other than those detailed in this document.
Legal basis
Personal data is only collected after the user has given his or her compulsory consent. This consent is validly collected (buttons and check boxes), free, clear, and unequivocal.
Data relating to minors
In principle, our services are intended for adults who are eligible to enter contractual obligations.
Users who are minors must obtain the consent of their legal guardian(s) prior to the communication of personal data concerning them. As the definition of the age of majority varies from country to country, we ask you to contact the body responsible for these matters in your country.
Third party data
Before you put us in touch with a third party, you must ensure that the person concerned agrees to their personal data being passed on to us.
Collection of sensitive data
Apart from exceptional cases, we do not collect any sensitive data about you. Sensitive data includes racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health data and sexual orientation. If such data is in any way communicated to the Institut Louis Bachelier, access to it will be restricted to only those persons who need the information, and it will be deleted as quickly as possible.
HOW LONG DO WE KEEP YOUR DATA?
Your personal data is kept for a period in accordance with legal provisions or proportionate to the purposes for which it was recorded. Certain retention periods are in the legitimate interest of the Institut Louis Bachelier as specified in the introduction.
In any case, we regularly review the information we hold. When its retention is no longer justified by legal or commercial requirements or in connection with the management of the relationship with the Institut Louis Bachelier, or if you have exercised your right to modify or delete it, we will delete it securely.
Data relating to a participant in an event |
||
Identification and contact data |
Organisation of the event |
5 years from the event |
Data generated by cookies |
||
Data related to your browsing our online services |
Attendance measurement |
26 months maximum |
WHO IS PERMITTED TO HAVE ACCESS TO THE DATA WE COLLECT?
Access to data within the Louis Bachelier Group
Within the Institut Louis Bachelier, the following personnel may have access to some of your data: administrative, accounting and management control, IT and marketing, communication, and development department.
Access to your data is based on individual and limited access authorisations. Personnel permitted to have access to personal data are required to maintain confidentiality, through a formal and personal confidentiality undertaking.
Transmission of data
The following are permitted to have access to some of your data:
Subcontractors
Subcontractors provide services on our behalf, in particular:
Management and development of the Institut Louis Bachelier’s IT system or tools;
Human resources management (salary management, medical check-ups, training);
Auditing of accounts;
Management of event organisation;
Our subcontractors’ access to your data is based on signed contracts that mention their obligations in terms of data protection and confidentiality.
Our research partners
These partners help us in our objective to fund, develop and promote research of excellence in economics and finance. They can in particular help us with networking, creating research programmes and organising events.
Please note that if you decide to subscribe to the products or services of our partners and you allow them to access some of your information, in particular by connecting to their websites or applications, their privacy policies and placement of cookies are binding on you.
We obviously have no control over the collection or processing of your data by our partners on their own platform.
Police, legal and administrative authorities
Access to your data may be given we are legally obliged to do so or in order to guarantee the rights, property and safety of the Institut Louis Bachelier.
Finally, please note that no personal data will be shared by the Institut Louis Bachelier via social networks.
HOW IS YOUR DATA PROTECTED?
The Institut Louis Bachelier takes the security of your data very seriously. Therefore:
We never sell personal data to third parties;
We anonymise and/or encrypt data to protect it against breaches;
We only store data for a period of time as defined in this document.
Your personal data, both physical and digital, is stored within the European Union. However, it is conceivable that the data we collect when you use our platforms or services may be transferred to subcontractors or partners located in countries outside the European Union, some of which may have less stringent data protection legislation than the country where you reside. In the event of such a transfer, we ensure that the processing is carried out in accordance with this confidentiality policy and that it is governed by the European Commission’s standard contractual clauses, thereby ensuring an adequate level of protection for the privacy and fundamental rights of individuals.
The Institut Louis Bachelier undertakes to maintain appropriate organisational, technical and physical controls to protect the personal data entrusted to it. These controls protect personal data from foreseeable threats and hazards, as well as from unauthorised access and use. The following is a non-exhaustive list of the measures used for this purpose:
Setting up an information systems security working group in partnership with our IT provider;
Raising awareness of confidentiality requirements among our employees who have access to your personal data to your personal data;
Ensuring that access to our information systems is secure;
Ensuring that physical access to the physical storage locations of personal data is secure;
Implementing an Institut Louis Bachelier IT general security policy;
Ensuring that the storage, access, sharing and transfer of data is secure;
Maintaining a high level of data protection requirements when selecting our subcontractors and partners.
For example, your personal data is stored on encrypted workstations and servers, with named personal access management and periodic review of such access. Our website uses HTTPS (Hyper Text Transfer Protocol Secure), which ensures the identity of our site and maximum security during navigation.
In all cases, the Institut Louis Bachelier endeavours to ensure protection proportionate to the sensitive nature of the data, particularly for personal data, compromise of which could cause substantial damage or inconvenience to the individual.
Please note that you too should take steps to protect yourself, especially on the Internet. Remember to log out of our website and close your browser window when you have finished your work. This will ensure that no one can access your personal data and correspondence if your computer is used by more than one person.
WHAT ARE YOUR RIGHTS?
Your rights of access to your personal data
You have the right to access your personal data and to request that it be corrected, supplemented, or updated. In accordance with the General Data Protection Regulation (RGPD) n°2016/679 and the amended Data Protection Act, you have the right to access, rectify and delete your data.
You can ask to exercise your right to data portability, i.e. the right to receive the personal data you have provided to us in a structured, commonly used format and the right to transfer this data to another data controller.
Finally, you may issue instructions concerning the retention, deletion and communication of your personal data after your death.
You may exercise your rights by contacting the Institut Louis Bachelier at 28 place de la Bourse 75002 Paris, France or by email: contact@institutlouisbachelier.org.
To respond to your request, we may verify your identity and/or ask you to provide further information. We will endeavour to respond to your request within a reasonable time and, in any event, within the statutory timeframe.
In the case of an unsatisfactory response, you may lodge a complaint with the Commission nationale de l’informatique et des libertés (CNIL) at the following address:
CNIL – 3 place de Fontenoy, TSA 80715 75334 Paris Cedex 07
HOW THIS PRIVACY POLICY MAY CHANGE
Our Privacy Policy may be amended from time to time to include new or different data privacy practices. In the event of a material change, a notice will be posted online.